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Sharing a form with external users Share form externally allows individuals outside of Jira to fill out the form. For example, when hiring, candidates may need to provide additional information, or salespeople may collaborate with partners from other companies.

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Characteristics

  • no need to add a form to a Jira issue;.

  • one link - a lot of responses;.

  • link with no time limit for filling;.

  • shorten the URL by selecting the checkbox Shorten URL;

  • sharing with users out of Jira;

  • Embed .

  • share form by link outside of Jira:

    • 🆕 form filling access: anyone with the link or verified in your Jira instance.

  • embed form on Confluence, website, or share by external links via blog, social media, or email.

  • draft auto-save: form progress is automatically saved as a draft in your browser's local storage after 30 seconds of inactivity.

  • email Jira notifications about new form responses, a maximum 5 recipients can be selected.

  • total attachment size cannot exceed 100MB.

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Abilities of form that was shared from issue

  • Create a new Jira issue with values of Jira issue fields based on forms elements form element responses after forms form submission. Read more.

  • Download all form responses. Read more.

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Attachment elements aren’t available for downloading from XLSX.

If you need attachments, set up “Create issue“, so you can see them in Jira issue attachment field.

Instruction on how to share a form with external users

  1. Open the Smart Jira Forms add-on. Create a new form or use an existing one.

  2. Go to the Setting Tab, click the Share form button, and generate a public URL to the form.

    1. Select form filling access.

    2. Short URL if needed.

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    2. Set users that will get notifications about every new form response. A maximum of 5 recipients can be selected.

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  3. Copy and provide the URL directly to people who should fill and submit it. The view of the form that would see the recipient.

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  4. Download all form responses. Analyze and work with data from the survey in your own way. Read more.

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