💡Use Case: How to calculate version costs in Jira
Step 1. Head over to the Jira Filters tab and create a selection based on a specific version. Choose the desired project and version, then save this filter under a suitable name for easy access.
Step 2. Navigate to the app and access the Cost Reports tab. Click on the "Generate Report" button. In the open menu, provide a name for the report and select the filter you created earlier. If team members are not set hourly rates, ensure you input the default rate.
Next, choose the dates for the report. While you can choose any period, it's advisable to specify the timeframe of the version's development. For example, if you started working on it on March 1 and completed it on March 15, enter these dates accordingly.
Finally, click on the "Add" button to generate the report.
Step 3. You get a report with four tabs - Scope, Team, Expenses, and Totals.
Scope - shows a grid with issues and their performers with a time log for each task and its costs (calculated by multiplying the time worked by the hourly rate of the team member).
The team tab is a more general report without a breakdown by task — only the total time log for each team member's period and the time cost.
In the Expenses section, we can see a report on the costs that accompanied the development of the version. These can be recurring costs for resources we need from month to month or, for example, one-time costs, such as paying for social media advertising that follows the product release.
The Total tab summarizes all the money spent. That is, it gives us the total cost of one product version.
Cost reports are not available to all users. Only those who have been granted this option when setting up the application. But the report-sharing feature is available for other Jira users. To do this, click the lock icon in the Action column and select those with whom you want to share the report.