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You asked - we did it!

Meet new feature - Share form Share form externally allows individuals outside of Jira to fill out the form. For example, when hiring, candidates may need to provide additional information, or salespeople may collaborate with partners from other companies.

When sharing a form with external users, you can share the form using a link that allows an unlimited number of responses. There is no requirement to associate the form with a Jira issue, and users can fill out the form at their convenience without any time restrictions. So, you can share forms like in Google Forms.

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BenefitsCharacteristics

  • no need to add a form to a Jira issue;.

  • one link - a lot of responses;.

  • link with no time limit for filling;

  • sharing with users out of Jira;

  • add a form link to HTML code of your website or blog to get responses from its visitors.

To share surveys and collect answers, follow the instruction below:

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Open Smart Jira Forms add-on and create the form you are going to share.

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  • .

  • shorten the URL by selecting the checkbox Shorten URL.

  • share form by link outside of Jira:

    • 🆕 form filling access: anyone with the link or verified in your Jira instance.

  • embed form on Confluence, website, or share by external links via blog, social media, or email.

  • draft auto-save: form progress is automatically saved as a draft in your browser's local storage after 30 seconds of inactivity.

  • email Jira notifications about new form responses, a maximum 5 recipients can be selected.

  • total attachment size cannot exceed 100MB.

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Abilities of form that was shared from issue

  • Create a new Jira issue with values of Jira issue fields based on form element responses after form submission. Read more.

  • Download all form responses. Read more.

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Attachment elements aren’t available for downloading from XLSX.

If you need attachments, set up “Create issue“, so you can see them in Jira issue attachment field.

Instruction on how to share a form with external users

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  1. Open the Smart Jira Forms add-on. Create a new form or use an existing one.

  2. Go to the Setting Tab, click the Share form button, and generate a public URL to the form.

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    1. When the form was shared there would be a Share icon near the Form name in the list. This way, you can always know that you are waiting for a particular survey to be filled out.

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      Select form filling access.

    2. Short URL if needed.

    3. Set users that will get notifications about every new form response. A maximum of 5 recipients can be selected.

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  3. Copy and provide the URL directly to people who should fill and submit it. Look The view of the form that would see the recipient.

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  4. Еxpect the submitted information in Responses.

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Note

Attachment elements aren’t available for downloading from CSV.

If you need attachments, set up “Create issue“, so you will see them in Jira issue attachment field.

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  2. Download all form responses. Analyze and work with data from the survey in your own way. Read more.

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Request a demo call

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Tip

Haven't used this add-on yet, then try it now!