Our formula for the project cost is: People’s rates * allocated time + direct expense.
Once you install the product from the Marketplace, all Jira users will be synced to the add-on.
The first step here is to set the hourly rate for every individual teammate.
Then, it’s time to add the list of expenses related to the project.
You can add One-time and Recurring expenses, as well as associated expenses with Projects, Users, Issues, etc.
3. The third step is scope preparation.
Let’s consider the situation in that the user is interested in evaluating the scope of last month. Go to Jira Filters, and create the filter that catches all issues with a worklog for the last month.
Example of JQL:Â
(( "worklogDate" >= startOfMonth(-1)Â )) and (( "worklogDate" <= endOfMonth(-1)Â )) and project = Development
This filter will be used for monthly reporting.
4. The last step to the Cost report is to go to the appropriate page and Generate report.
Select the saved Filter, and provide the Default hourly rate (it helps to get the data for users who don’t have hourly rates) and period for worklog and direct expense.
The new Report will include Scope cost, Team cost and Expenses associated with the selected period.
Every report has a direct connection to all its elements and will be adjusted once something changes. For example, users can add missed Expenses later, or someone can change the worklog.Â
In order to finalize the report, the Project manager can complete it, so that it will freeze all the numbers and have it ready for reporting to stakeholders, etc.
Financial data is sensitive, so make sure the right restriction is set in the additional settings.
Cost reports are not available to all users. Only those who have been granted this option when setting up the application. But the report-sharing feature is available for other Jira users. To do this, click the lock icon in the Action column and select those with whom you want to share the report.